The Rockhampton Grammar School Dance and Musical Theatre Academy (DMTA) provides professional tuition from state-of-the-art dance studios on the main school campus. The DMTA currently has an exciting opportunity to welcome a part-time, term-time Administration Assistant to our team. This part-time position requires the successful applicant to work 20 hours per week (1:00pm to 6:00pm). The DMTA is open to the whole community and welcomes students who attend RGS, as well as students who do not attend the School. Boys and girls aged from 3 years, can participate in a range of classes in the various facets of dance and drama under the guidance of fully qualified, experienced and talented staff. As part of Dance and Musical Theatre Academy team, we provide a supportive, flexible working environment where care for all our staff is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our staff and students. Our staff are recognised as being central to achieving our mission. KEY DUTIES AND RESPONSIBILTIES The Administration Assistant is responsible for administration support for the Dance and Musical Theatre Academy in order to ensure effective and efficient operations. This will include general administrative duties, being front facing and a point of communication in the DMTA foyer, and liaising with parents and students and the parent support group of the DMTA. Duties and responsibilities include, but are not limited to: All aspects of the DMTA student database, including student enrolment, timetabling, and parent accounts (including following up on overdue accounts); Email Organisation; Maintaining up to date records; Attending to parent enquiries; Scheduling trial classes for potential new students of DMTA; Maintain confidentiality of information; Assistance with general office duties, including: Filing; Photocopying, binding and collating documents; Updating documents and resources electronically; Mail outs; General word processing and spreadsheet work; Typing of correspondence, reports and other documents; Communicating with dance related organisations such as ADA, RAD, AMEB, NDAA, guest tutors and choreographers, dance companies, costume suppliers; Ordering supplies and costumes; Basic design and printing of various documents; Organising travel and accommodation for visiting specialists; Managing the DMTA Facebook Page; Any other duties as reasonably requested by the Head of DMTA. REQUIRED SKILLS/KNOWLEDGE/EXPERIENCE Dance experience preferred, but not essential; Social media marketing experience preferred, but not essential; Administration experience is required; Previous exposure to receipting purchases will be highly regarded; Proficient in the use of the Microsoft Office Suite – Word, Excel, Power Point; Experience with, or ability to learn, DanceBiz; Good understanding of general financial procedures, including purchasing, debtors, and banking processes; Knowledge of the dance industry and offered styles; and Excellent communication skills, both oral and written; Very high level of accuracy and attention to detail; Excellent time management skills. CONDITIONS OF EMPLOYMENT The successful applicant will be subject to a “Working with Children Check and Criminal Records Check” where applicable. The School undertakes several screening processes to ensure the appropriate protection of children and young people in its care. This includes reference checks, identity checks, qualification check and professional registration checks. SAFEGUARDING CHILDREN AND YOUNG PEOPLE The School takes child protection seriously, and as a staff member or volunteer of The Rockhampton Grammar School, you are required to meet the behaviour standards outlined in our Practice and Behaviour Guidelines. You will receive a copy of these guidelines as part of the induction process. Therefore, as a part of your duties and responsibilities, you are also required to: Provide a welcoming and safe environment for children and young people; Promote the safety and well-being of children and young people to whom we provide services; Ensure that your interactions with children and young people are positive and safe; Provide adequate care and supervision of children and young people in your charge; Act as a positive role model for children and young people; Report any suspicions, concerns, allegations or disclosures of alleged abuse to management; Maintain valid “working with children” documentation; Undergo periodic “national criminal history record” checks; Report to management any criminal charges or convictions you receive during the course of your employment that may indicate a possible rick to children and young people. REQUIRED LICENCES/CERTIFICATES: Working with Children Check; Safeguarding Children Online Training Certificate; Police Check. HOW TO APPLY Read the Notice to all Candidates – Recruitment Policy on the RGS website (http://www.rgs.qld.edu.au/employment) Complete an Application for Employment Form (Non-Teaching) – found on RGS website (http://www.rgs.qld.edu.au/employment) Submit your completed Application for Employment Form with your comprehensive Curriculum Vitae, including two referees, to positionsrgs.qld.edu.au - applications close 4:00pm Monday 11th March 2024. Enquiries about the position should be directed to Marnie Hungerford (Head of DMTA) on 07 4936 0856. Due to the anticipated interested in this position, only successful applicants will be contacted. Dance experience preferred, but not essential; Social media marketing experience preferred, but not essential; Administration experience is required; Previous exposure to receipting purchases will be highly regarded; Proficient in the use of the Microsoft Office Suite – Word, Excel, Power Point; Experience with, or ability to learn, DanceBiz; Good understanding of general financial procedures, including purchasing, debtors, and banking processes; Knowledge of the dance industry and offered styles; and Excellent communication skills, both oral and written; Very high level of accuracy and attention to detail; Excellent time management skills.