Join a leading and trusted major provider of solar energy solutions to both residential and commercial clients across Victoria and beyond About the organization A leading and trusted major provider of solar energy solutions to both residential and commercial clients across Victoria and beyond About the role Seeking a Administrator responsible for providing administrative support, and facilitating effective communication. The ideal candidate requires a detail-oriented and proactive approach and who can manage multiple tasks, prioritize responsibilities, and work effectively in a dynamic office environment. Duties Providing administrative assistance to the operations department, such as document preparation, data entry and record-keeping Managing incoming and outgoing correspondence Schedule and coordinate meetings Maintaining and updating databases, spreadsheets and records as needed Other duties as required by the business Updating job management systems - Including Odoo, Planner and the like Liaising with the service teams to coordinate site equipment Managing customer communication Coordinating couriers and deliveries Working alongside warehouse to confirm stock requirements Liaising & supporting delivery teams & subcontractors each day Responsible for service-related scheduling activity Arranging and completing pre/post install documentation Skills & experience Exceptional verbal communication skills Meticulous attention to detail Ability to participate in setting and achieving team goals and managing your own schedule to support/meet team goals High level of computer literacy and proficiency in MS Office Suite Strong organizational skills to work independently with limited guidance and supervision Minimum 2 years’ experience in a business support/administration environment Demonstrated ability to show initiative, priorities tasks and maintain accuracy and attention to detail. Benefits Work life balance On-site parking Close to home Culture Collaborative team orientated Ongoing Support provided How to apply Click APPLY or contact Olivia Agar on (oagarfourquarters.com.au) with an updated resume. Please note: Only successfully shortlisted candidates will be contacted. Please note your suburb of residence on your resume Due to lack of public transport Candidates must have a car