Want a high flying role with the worlds largest air services provider? Come join our high performance Flight Catering team based in Melbourne We have an exciting opportunity available for an Administration Assistant to join our Facilities and Projects team based at Melbourne Airport on a six month contract basis. What does a typical day look like? The Administration Assistant is responsible for the provision of effective and efficient support and coordination to our Projects team. Working with our Facilities Coordinator the role deals with obtaining quotes, booking in maintenance contractors, and invoicing. This is an ideal position for an experienced office support who thrives in a fast paced environment with a variety of technical and administrative skills. The successful candidate will be responsible for: All administrative documents relating to invoicing for maintenance related costs. Liaising with Frontline Managers as well as Head Office to ensure the smooth operation of the Administrative function within the Melbourne unit. Assuring hardware devices are setup accordingly Consistently project a professional, confident, controlled and customer service focused attitude. Communication and coordinating quotes and bookings with third parties Answering phone calls / emails Copying, scanning and filing Data entry and word processing Ensuring that all documentation is filed accurately. Assisting the Facilities Coordinator with ad hoc projects as and when required What do you need to be successful in securing this role? At least 4 years experience in an office administration role is essential Time management and organisational skills. Demonstrated understanding of high level administrative processes Strong verbal and written communication skills Assertive, friendly, and able to build professional relationships with staff members / customers across the company Proficient with the use of Microsoft Office, Excel and Internet search skills Strong customer service. What’s in it for you? Be part of a close knit and dedicated team who are truly passionate about delivering excellent customer service. Enjoy job variety and the chance to communicate with different people with the goal of excellent communication and efficient operations. Be part of a business that is committed to giving back to our people and the communities in which we operate. Access to our employee benefits program which includes a wellbeing platform, discounted private health insurance and access to specials and discounts from over 700 retailers. Free staff meals provided daily in our canteen About Us: We are Australia’s largest and most admired inflight catering and retail partner. Specialising in inflight catering and retail, food manufacturing, and airport lounge management, our group of diverse brands enables us to deliver extensive service capabilities. Chosen by many of the world’s top airlines, we operate 16 facilities across 10 cities and employ over 4,000 people who help us to produce over 64 million meals, and service more than 250,000 flights, each year. Parent company dnata – part of the Emirates Group – is one of the world’s largest air services providers. Offering ground handling, cargo, travel, and inflight catering and retail services, dnata ensures the aviation industry operates smoothly and efficiently. Want to know more about dnata catering and our global businesses? Visit our Australian careers website https://dnatacateringcareers.com.au/ and watch a short video here: https://www.youtube.com/watch?vXqf4mvwm3E0 Does this role sound perfect for you? If so, we want to hear from you. Click the link below and upload your resume to start on the journey of joining the dnata catering family as a Catering Attendant. https://dnatacatering.expr3ss.com/home