Job Title Admin Asst III Requisition JR000013932 Admin Asst III (Open) Location Hobart, NY (Pharma) - USA036 Additional Locations Hobart, NY On-Time, Effective Delivery of Office Procedures that Ensures Work is Performed at the Right Level: Performs a variety of tasks involving data processing ranging from entry, collection, organization, input, and presentation in a variety of formats, including but not limited to charts, graphs, scientific/analytical, spreadsheets and databases. Performs a variety of administrative functions including but not limited to (e.g. bulk copying/scanning projects, submit requisitions and work orders, deliver material/information to other departments, proofreading and verification). Performs work order entry into the Maximo system. Submits purchase requisitions into the Maximo system. Manages filing for Validation. Coordinates travel and submits expense reports. Provide administrative support to Department Managers. Coordinates interviews for open positions. Coordinates visitors. Coordinates Approved Contract List (ACL). Coordinates and provides support to Kaizen events and training. Prepares presentations as needed. Attends meetings to document and distribute minutes and action items. Coordinates all Site Celebrations and community service activities. Maintains Site Digital Communications. Assists with Sample Shipping. Coordinates scheduling of Site Escorts and monitors Escort email account. Monitors Admin email account. Supports site hiring/recruitment events Coordinates visitors. Supports new hire orientation Captures meeting minutes and action items and distributes. Other duties as assigned Useful, Timely Meeting Minutes: Organizes and attends meetings throughout the year. (For example: CAPA & MRB Meetings) Takes minutes, ensuring they follow the prescribed format, and distributes minutes for approval/follow up. Maintains transcribed minutes and supporting documents as warranted. Site Meetings & Events Supported: Coordinates scheduling and organizing of complex activities such as large scale site events, meetings, conferences, conference rooms and guest accommodations, domestic and international travel. Coordinates catering requests. Compensation range: $52,000.00 - $62,000.00 annually