Peoplescout are excited to be partnering with CBC Facilities Maintenance, at a critical point in their growth phase. CBC is a trusted provider of integrated facilities management, asset management and construction services throughout Australia. CBC have an exciting full-time opportunity available for 2 Contracts Administrators to join the growing Melbourne team. Reporting into the State Contracts Manager, you will be based out of the Melbourne office, in Keilor Park working Monday - Friday. There is flexiblity with start and finish times and hybrid working. About the role: This role will include the following responsibilities: Take incoming calls from all relevant stakeholders as required Maintain the Fire Division inbox for current and new jobs and all other stakeholder requests and requirements Allocate jobs that come in to a technician (both internal and external) Communicate with Technicians to advise them of job requirements and updates Coordinate site bookings, ensuring the appropriate confirmation and notice is provided Update the Technician schedule to add in jobs, relocate and reallocate works Uploading Testing Sheets, ready for the Technicians to use and ensure the documentation has been uploaded once the testing has been completed Send completed test results to the relevant stakeholders Raise Reactive and Request for Quotes (RFQ's) Ordering materials for the relevant jobs Develop and maintain effective working relationships with stakeholders Preparation of documents and reports Work closely with facilities coordinators and managers to assist with the delivery of high-quality work Provide general administrative assistance for contracts, projects, and current maintenance works About you: This is a great opportunity for someone with a high drive for success and contract or project administration experience with a few years' experience in a similar role. Ideally you are: A highly resourceful team player, with the ability to work independently and use initiative Have an ability to meet deadlines with strong time management and organisational skills You are energetic, proactive and have excellent written and verbal communication skills Have a high level computer competency in Microsoft Office applications Requirements: National Police Check (or willing to obtain) Construction or Facilities Maintenance experience desirable We are looking to fill this role as soon as possible, so please do not delay your application. We apologise in advance, however, only shortlisted candidates will be contacted. Please apply now if you're interested