Administrative Assistant Part-time - 10am to 3pm (25 hours per week) - Monday to Friday Fixed term contract for the 2024 school year Catholic Regional College North Keilor, a Year 7 – 10 secondary College is seeking a suitably qualified and highly enthusiastic Administrative Assistant who is passionate about providing excellent customer service. This role will assist the Wellbeing Team with high level generalist administration support for various administrative functions related to school operations. This role will act as a first point of contact for staff and students in the Wellbeing area. Key duties and responsibilities: We are seeking a professional and approachable Administrative Assistant to support our team in the delivery of high-level administration support, this includes but is not limited to - Managing the student reception area Greet students and staff in a professional manner and direct enquiries to the appropriate person. Help to de-escalate issues from students when they are upset or agitated. Answer incoming calls, take messages and inform the most appropriate staff member of student-related issues as they arise. Maintain and update policies and procedures Filing and archiving of documentation as required. E.g behaviour management plans Assistant with detention process, take and relay phone calls, organise work, rolls for detentions and scanning documents for parent access. Help organise feast days food deliveries, decorations etc Support with promoting the Pastoral care themes Supporting House Leaders and Wellbeing Team Assist House Leaders with template presentations, organising certificates, prizes and resources needed for house activities or pastoral sessions Note taking for Parent/Carer meetings Schedule meetings between House Leaders and parents when necessary Support House Leaders with contacting parents when required Provide administrative support to the Director of Students Manage the planner for House Leader, Director of Students and Assistant Principal – Wellbeing Liaise with Learning Diversity team Administration of the Attendance Procedures Support student attendance functions and use the Synweb System to support the College Attendance Procedures. Confirm attendance of students in classroom Key Skills/Attributes include: Excellent interpersonal and communication skills, including ability to communicate with children, parents and the school community in a professional manner Attention to detail and high level of accuracy Ability to develop and maintain strong working relationships with key stakeholders Empathy and cultural awareness Discretion and an ability to maintain confidentiality Strong time management and capacity to work to tight timelines with minimal supervision Proven capacity to work independently but also as part of a team. Self-motivation and initiative Ability and willingness to accept policy directives Key Qualifications/Certifications Current First Aid and CPR qualifications Previous experience in administration preferably in a school setting. Experience in busy reception environment Proficient in working with the Microsoft Office suite, in particular Outlook, Word and Excel, with well-developed word processing and data entry skills A satisfactory Working with Children Check and National Criminal History Check Australian Permanent Residency or Citizenship Why join CRC North Keilor? We take pride in being an inclusive, faith community that welcomes and values all the students, families and staff at our College. You will be part of a supportive, inclusive and positive environment. Applications for this position close at 5pm, 16 February. Resumes will be reviewed as they are submitted. Only short listed candidates will be contacted. We are a child safe school, committed to a safe and nurturing environment for all young people. Application Procedures https://www.seek.com.au/job/73617855