Job no: 499637 Work type: Part time Location: Hobart Categories: Administration Administration Officer Diverse administrative role based in health care setting Provide a high-quality point of contact for the Hobart Clinical School Part time (0.5) Fixed-Term (November 2024) role based in Hobart About the opportunity The Administration Officer is an integral part of the School of Medicine Administration Team and will work under the general direction of the Team Leader, administration in the Tasmanian School of Medicine. The key purpose of the position is to provide high level administrative support for the School in the delivery of all Programs as required. The position will be responsible for creating effective relationships working with internal and external health stakeholders to ensure a seamless program. The position will be integrally involved in core administrative responsibilities across the School, including compliance, student placements, timetabling, examinations and assessments in order to meet School deadlines. This will involve providing high level advice and guidance to staff, students, and external stakeholders in areas including administration, policy, procedures and external regulatory compliance requirements. Under the direction of the Team Leader, the position will undertake a wide range of administrative tasks within the Tasmanian School of Medicine. The position is responsible for working collaboratively with the administrative teams in the School, academic staff, pro bono clinicians, and external stakeholders to achieve required outcomes as they relate to the programs within the Tasmanian School of Medicine. What you’ll do: Complete a broad range of administrative duties to assist in the delivery of all programs within the Tasmanian School of Medicine. This may include timetabling, student data base management, supporting assessment and professional experience placements. Effectively communicate progress of projects and tasks to relevant key members of staff. Use and access systems within the University, in accordance with the UTAS and College of Health and Medicine guidelines. Consult with and provide accurate advice to academic staff and students on course-related information, university policies and procedures either face to face or through written correspondence. Participate in relevant committees and working parties as directed by the Team Leader What we’re looking for: Completion of a Certificate level qualification with relevant work-related experience or an equivalent combination of relevant experience and/or education / training. Demonstrated administrative skills including good organisation and prioritisation skills, together with the ability to perform tasks with accuracy and attention to detail and with minimum supervision. Proven interpersonal and negotiation skills with the ability to interact and communicate effectively and professionally with members of the public, professional bodies, and stakeholders at all levels to develop and maintain effective relationships and partnerships, and to work as an effective member of a team. High level organisation skills, with the ability to meet deadlines, attention to detail, work under pressure, and prioritise tasks in a complex organisation. Strong skills in a range of software applications, including word-processing, spreadsheet, database, presentation software, email and the internet as a resource. Salary details Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $86,321 pro-rata comprising base salary within the range of $69,646 pro-rata to $73,779 pro-rata plus 17% superannuation. How to Apply To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success criteria. For further information about this position, please contact Jacquie Zoldi, Team Leader, Hobart Clinical School, utas.edu.au Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process. Please refer to the attached Position Description Below for full details. Position Description - 499637 - Adminstration Officer.pdf Applications close Friday, 9 February 2024, 11.55pm To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role. Advertised: 29 Jan 2024 Tasmania Daylight Time Applications close: 09 Feb 2024 Tasmania Daylight Time