Employment Type : Permanent Full Time Position Classification : Admin Off Lvl 6 Remuneration : 77623.75 - 79458.87 full time equivalent base salary range (excludes super, leave loading and salary packaging) Hours Per Week : 38 Requisition ID : REQ463132 Sydney Children's Hospitals Network is the largest paediatric health care entity in Australia. We care for thousands of children each year in our hospitals and in their homes — with one purpose in mind — to help young people live their healthiest lives. Click here to learn more about our Network Additional information: An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies. (permanent full time adverts) This position is full time; however, part time/job share arrangements may also be considered. (for full time job share) Applications are sought from suitable candidates for this exciting full time position supporting the Director of Nursing, Sydney Children's Hospitals Randwick. What you'll be doing The Administrative Assistant provides a broad range of high level organisational and administrative support to the Director of Nursing (DoN) – Randwick, to support and enable focus on achievement of the directorate program of work and efficient delivery of business operations. The position will provide administrative support for projects and services and high level secretarial support for Nursing Directorate committees, as well as other specific functions related to the Nursing Directorate. The position is required to develop and maintain effective office systems and procedures and ensure high professional standards. The Administrative Assistant will work closely with the Executive Assistant to the Network Director of Nursing, Midwifery and Education (DoNME) and will from time to time be delegated work within the scope of their role. Previous recent experience working in a senior administrative role in a tertiary health organisation; and broad knowledge of the public health system in NSW. Proven ability to work in a high volume and demanding environment with excellent time management skills, including the ability to organise, plan and prioritise a high workload in order to meet deadlines to ensure effective service provision; responding appropriately to changing circumstances where necessary. Demonstrated excellent interpersonal and well developed communication skills (written and verbal) with the ability to communicate with all levels of staff and external parties. Demonstrated initiative, analytical and problem solving skills and the ability to source, collate, prepare and format information with excellent attention to detail and proof-reading skills, including high level written correspondence, briefs and confidential reports. Demonstrated ability to prepare and collate reports of project status / outcomes and executive summaries. Demonstrated ability to work autonomously and independently with minimal supervision within constraints set by the line manager and as part of a team. Demonstrated competency and advanced skills in Microsoft Office suite including Outlook, Word, Excel and PowerPoint; intranet/internet searching; electronic TRIM filing system; HealthRoster system; Human Resources Information System (HRIS) (including online recruitment (ROB) and iProcurement applications); with a willingness and ability to readily develop proficiency with new systems and programs. SCHN is an Equal Opportunity Employer that values diversity - we acknowledge the vibrancy that a diverse workforce brings to enhance both our workplace culture and our service delivery to children, young people and their families and carers. We encourage all suitably qualified applicants to apply. If you identify as an Indigenous Australian or as a person with a disability, please contact us if you would like some more information about our recruitment process. Aboriginal and Torres Strait Islander people are encouraged to apply. We recognise the value of Aboriginal staff providing health care to Aboriginal children and families that access the services we provide at the Sydney Children’s Hospitals Network. Aboriginal job applicants are encouraged to visit the NSW Health Aboriginal Recruitment tool, Stepping Up to assist in preparing your application. All NSW Health workers are required to have completed a primary course (2 doses) of a COVID-19 vaccine which has been approved or recognised by the Therapeutics Goods Administration (TGA). New applicants must have completed the vaccination course prior to commencement with NSW Health, or provide an approved medical contraindication certificate (IM011 immunisation medical exemption form) certifying the worker cannot have any approved COVID-19 vaccines available in NSW. Acceptable proof of vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement or AIR COVID-19 Digital Certificate. Booster doses are highly recommended for all health care workers who have completed the primary course of COVID-19 vaccinations. NSWHealth is committed to child safety in line with the Child Safe Standards Applicants holding visas with working rights may be considered for temporary appointment (up to the expiry date of their visa) where no suitable local applicant is identified. Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency. Need more information? 1) Click here for the Position Description 2) Find out more about applying for this position For role related queries or questions contact Barbara Daly on Barbara.Dalyhealth.nsw.gov.au If you are Aboriginal or Torres Strait islander wishing to apply for this role and want to speak with an Aboriginal person/representative from the Sydney Children’s Hospital Network please contact Wayne Dargan on 0486012545. For technical support please contact the customer services team on 1300 679 367 and select option 3. Applications Close: 2/02/2024