FOREVER US Forever New is Australia's fastest growing fashion clothing and accessories brand. With more than 300 stores and a vast online presence across the globe, we have developed a strong community of fashion-lovers, designers, innovators, experts and creatives who have taken us from Melbourne to the world. We’re a passionate group of individuals with a love for fashion and style – committed to doing whatever it takes to put a smile on her face. We make fashion for the modern woman on the move, and like her, we want to be ready for anything. THE PERKS WE OFFER YOU At Forever New, our people and customers are the heart and soul of everything we do. As our retail footprint rapidly expands across the globe, we embrace diversity and inclusion in all forms. We believe in hiring based on capability and performance, fostering an environment where everyone has the opportunity to shine. As a valued member of the Forever New family, you'll not only enjoy a wide range of exciting rewards and benefits, but also be part of a team that genuinely appreciates your talent and dedication. Discover the perks of joining us: Benefit from a generous 40% employee discount, including periodic discounts for your family and friends. Coffee lover? Indulge in daily subsidized coffee and lunch at the café downstairs. Enjoy the flexibility of loyalty and birthday leave to celebrate special moments in your life. Receive recruitment referral incentives for bringing talented individuals to join our exceptional team. Take advantage of our wellbeing and environmental incentives, promoting your overall wellness and contributing to a sustainable future. Engage in continuous learning and development programs to enhance your skills and foster personal and professional growth. Be recognized for your outstanding contributions through our recognition program and service awards. Enjoy the convenience of subsidized car parking, ensuring a stress-free commute. Thrive in our vibrant head office located in Cremorne, an area renowned for its energy and creativity. Gain exposure to a global business operating across 5 continents, expanding your horizons and providing diverse experiences. YOUR DREAM OPPORTUNITY As our Finance Lease Administrator, you will be responsible for ensuring financial lease compliance by both Forever New and its landlords. This role is the key contact for Landlords as well as in house Finance, Property & Legal teams. The detail orientated role exists to deliver comprehensive leasing support across our global business and will own the financial administration of our leasing arrangements including invoice/expense verification, data entry into LeaseEagle/NetSuite, prepare monthly rent payment tracker for review and approval by CFO, execution of payments, landlord communications, detailed financial reconciliations and month-end tasks. This position is Part-Time (3 days) on a Fixed Term Contract until the end of the year (end of Dec’24). Get excited to: Maintain and update leasing software (Lease Eagle) for all Forever New payments relating to leases across Australia, New Zealand, Singapore, Canada, Europe and the UK including: Database and dashboards are kept up to date with correct data concerning landlord lease incentives, Base Rent, Outgoings for all stores, offices and warehouses Review lease agreements against database to ensure financial components are in line with the terms of the agreement Complete audit of LeaseEagle details ensuring financials are up to date Recording open/closed stores End-to-end accounts payable: Process monthly invoices into Lease Eagle/NetSuite Review/validate accuracy of monthly invoices Managing of payment runs Check and validate landlord adjustments (including outgoings adjustments and rent reviews and update Lease Eagle as necessary) Circulate Landlord Contributions Schedule on 1st of every month to Finance and other relevant stakeholders Manage landlord compliance and communications: Account / statement reconciliations – monthly and as required Control of monthly sales reporting Proactively address all queries with landlords in a timely manner Ensure Landlord Contributions are tracked with the correct commercial terms and invoice details. Manage fitout contribution process with landlords (provision of documentation to landlords and ensure contributions are received). Liaise with Store Development to ensure all Shopfitter and Landlord defects have been completed and all conditions of payment have been fulfilled Monitor payment of invoices and ensure payment is received promptly Provide support to Store Development team on Maintenance disputes per the lease provisions Financial assistance: Month-end accounting processes (ultimate responsibility for accuracy of the occupancy general ledger) Maintain monthly rent cap tracker Maintain 12-month forecast for leasing charges Track rental charge changes resulting from relocations, area variations and the like Reporting Collation and presentation of centre performance reporting Maintain the monthly MAT (Moving Annual Total) report which includes updating for new/closed locations (including concessions), rolling over the file and refreshing data for senior management review Follow up on outstanding centre sales reports required for Monthly Property Meeting THE SKILLS AND EXPERIENCE YOU OFFER US Tertiary qualification in business, commerce, finance, accounting (or equivalent) preferred Knowledge and prior experience of LeaseEagle or other Leasing Software is essential General understanding of financial and accounting concepts. Exposure to / knowledge of AASB19 Lease Standards framework – preferred but not essential Well-developed analytical skills Understanding of end-to-end property management administration processes Proficient with Microsoft Office and in particular Microsoft Excel skills Experience with NetSuite finance ERP tool preferred but not essential Whether we’re designing our latest fashion collection, learning, laughing, and collaborating as a team or providing expert styling advice to our loyal customers, these are a few of the values engrained in our DNA: Think Customer Respect for all Keep it Simple Take Responsibility Act with Pace Join Forever New and become part of a community that values your uniqueness and offers exciting opportunities for personal and professional growth. Apply now and let your talents shine in an environment that celebrates diversity and fosters success